Canonical data
Your office authors the record that everyone else reads. Nothing overwrites it without a person.
For research offices
One authoritative source of truth.
Every project, output, and person in one place, with the approvals and audit trail your team needs to trust it — and to stop chasing the same data across systems.
The research office is where the institution’s research record is made true. Stellacris gives you one authoritative place to author, review, and approve every project, output, person, and funding line — with a full audit trail behind every change, so you can always show where a number came from.
Automatic enrichment does the fetching from trusted public sources; your team does the deciding. Nothing overwrites the canonical record without a person, matches are proposed rather than applied, and finance figures are mirrored read-only from your economic system. The result is a record your leadership can trust and your researchers stop fighting.
Why it matters
Built around how your office actually works
Approvals & audit
Review, merge, and approve with a full audit trail, so the record stays trustworthy.
Internal grants
Run your institution’s own calls: criteria with weights, ranked committees, and awards.
Less manual entry
Records are kept complete and current for you, so the office works from the same truth every time.
In practice
One workspace for the whole record
The administration view brings authoring, validation, deduplication, and reporting together, so the office works from a single source of truth instead of reconciling spreadsheets.
- Author and edit canonical projects, people, organisational units, outputs, and funders.
- A validation queue for incoming matches — approve, edit, or reject, with every decision logged.
- Deduplication and merge tools that keep one clean record per entity, with an audit trail.
- Per-field provenance, so you can see at a glance what a person confirmed and what a source suggested.
- Read-only finance mirrored from your ERP — the record reflects the money, it never writes it back.
- National evaluation and OpenAIRE-ready exports generated on demand.
Common questions
Questions, answered
How do we keep the record trustworthy?
Every change is attributed and logged. Matches from public sources are proposed, not applied — a person approves each one, and finance is read-only. For any field, you can reconstruct who set the value and from which source.
Can we run our own internal grant calls?
Yes. Stellacris includes internal calls: define criteria with weights, assemble committees, score and rank applications, and record awards — all inside the same system as the rest of your research record.
How much manual entry does this really save?
Researchers maintain far less by hand because enrichment fills the gaps and your office confirms rather than re-types. The office stops reconciling duplicate spreadsheets, because there is one canonical record everyone reads from.
Get started
See your institution’s research, mapped.
A 30-minute walkthrough with your own entity types — concrete, friendly, and on your schedule.